075/22 Reminder to all ESF beneficiary organizations of the need to submit applications by the ESF deadline

Date of issue January 27, 2022
Revision date January 31, 2023

who should read

All European Social Fund (ESF) recipient organizations (Direct Bid Grant Recipients and Co-Financing Organisations), the Greater London Authority and other intermediary bodies.


This action note aims to remind everyone ESF beneficiary organizations of the need to present complaints by ESFdeadlines set each quarter, as well as accurate and timely progress reports.

When expenses and results are in question, it is important that you discuss with your contract manager to determine if a remediation plan or project change request is appropriate.

All grant recipients (GR ) are invited to support the ESFManaging authority (MY ) to ensure they are spending according to their profile, and if this cannot be achieved, contact their contract manager as soon as possible, as any unused funding will ultimately be returned to the European Union.

Having an early conversation with your contract manager will ensure that the MY has the best chance of recycling any underutilized project, making sure to maximize available funding.


Since the start of the COVID-19 pandemic in March 2020, the MYworked closely with the European Structural and Investment Fund (ESI Funds) partners across government, ESF stakeholders and with the European Commission (THIS ) to develop measures that respond to the impact of COVID-19 on projects and their local communities.

We have focused on measures to help existing and new projects through this period by taking practical steps to adjust certain activities and processes based on the needs that have emerged.

The European Social Fund supports employment, helps people get better jobs and ensures fairer employment opportunities for all. Funding is essential to support:

  • people
  • communities
  • employability getting people back to work
  • improve skills
  • work with local employers
  • COVID-19 Recovery

As the MYapproaching the end of its ability to reinvest funds, it becomes more important than GRproactively discuss underperformance with their CMs with a view to returning the funds rather than the money lost and returned to the THIS .

The managing authority has focused more on projects that spend their funding on time and in line with their financial profiles, when this is not the case and when underperformance is identified, the contract manager continues to contact the GR in accordance with “business as usual”.

However, it is also important that GR are open and honest in self-identifying underperformance and that they “forfeit” funding when they recognize that current circumstances mean they are unable to spend their funding allocation.

Doing this provides an opportunity for other projects in the area or in their locality or other local organization to access and benefit from this funding.

theMY would like to remind GR the importance of submitting accurate and timely claims and progress reports. Claims must be submitted in time with all relevant supporting documents. Claims submitted should reflect profiles against expenditure and outcome targets, as this is essential to ensure expenditures can be managed and unspent funds are recycled to other projects.

Unused funds will eventually be returned to the European Union if not recycled and used by projects by the end of 2023.


ESF Beneficiaries are invited to submit their applications to ESF on time, as this is essential to ensure that expenses can be managed and unspent funds are recycled to other projects.

ESFBeneficiaries are reminded that all relevant supporting documents should be sent on time and submitted applications should reflect the profiles.

When this is not the case and underperformance is identified, yourESFThe contract manager will be able to work with you and answer all your questions.

If you have any questions about this action note, please contact [email protected]


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